We will continue to update this page as additional details are confirmed.
If you have a question, check here first. If it’s not answered, contact us at email@example.com.
For any issues or questions on the day of the event, contact Lisa (510-604-5717) or Tina (510-386-3964).
- We had an ad in the Tri-City Voice on June 28.
- We have printed posters which have been posted around town (coffee shops, post offices, stores, library, etc.).
- Feel free to download these files and share with your staff, volunteers, or anyone else.
- We have a Facebook event set up, feel free to invite friends and/or share on your organization’s timeline.
- Two parking spots will be reserved in the Event Center lot for unloading.
- You are welcome to arrive earlier to get better parking (and watch the parade) but will not be able to set up your booth until 11:00.
- When you arrive at the event, we’ll have a check-in station at the TCNPC booth. Please go there first so we can confirm your booth location and provide any help you need in getting set up.
- Your registration fee includes: Canopy/tent, 6-foot table, 2 chairs. Event Center staff will set everything up and take it all down. You just need to be prepared to set up your displays, materials, giveaways, etc.
- In addition to your organization’s supplies for distribution and activity materials, we suggest you also bring: water bottles, masks, hand sanitizer, and any office supplies you think might be helpful.
- The event is publicly advertised to start at 11:30 am. We have the plaza starting at 11 am and you are encouraged to be there at 11 to start setting up your booth.
- We expect all booth participants to remain until the event ends at 2 pm. We then have the plaza rented until 2:30 to allow for clean-up time.
- There are restrooms inside the Event Center, and City Staff will be there at the entrance.
Additional booth information
- The Alameda County mask mandate has been lifted, so we can’t enforce masks indoors or outdoors. Feel free to bring and wear masks, as we will be dealing with a lot of people.
- You may not sell any items.
- You may not distribute anything edible (food, candy, gum, etc.).
- You MAY accept donations. Feel free to bring a donation jar or basket, or donation envelopes people can take with them.
The TCNPC booth will also have some “organizational” items
- A Lost & Found box.
- First Aid kit.
- Emergency office supplies (pens, paper, stapler, tape, etc.).
DJ and sound system
- We are aware of the desire to balance the sound needs so that entertainment can be heard, without making conversation impossible at the booths! See the map link below, which shows where the stage is, relative to the booths.
- If you need to make urgent announcements, the DJ will be able to handle that.
- We’ll have a few segments during the event where each nonprofit will get 1 minute to speak (see below: Nonprofit Recognition).
- DJ services will be provided by Music Plus Events, owned by Leonard Ybarra. They have done other events for nonprofits in Fremont so we know they are professional and quite capable. Performers who want to speak to Leonard before the event to discuss any music needs, email him at Leonard@musicplusevents.com.
Map and Street Access
- Download draft booth and venue layout (PDF).
- Booth #1 is the TCNPC booth, that’s where you’ll check in.
- Booth assignments are listed below.
- Visit the Parade website for details on the parade route and street closures
- Below is a diagram showing exhibitor access to the area.
- Red arrow shows approach from Fremont Blvd, to Beacon, left onto State.
- Yellow Circles = Potential parking areas
- Red Arrow = Suggested venue approach
- Blue X’s = If parking farther away, suggested unloading/loading zone area
Here are the booth number assignments (see map linked above). We have put several pairs of organizations together as they had common areas of interest or specialty, or shared volunteers/board members who could then go back and forth between the two booths.
- Fremont Education Foundation
- HERS Breast Cancer Foundation
- BRADY United Against Gun Violence
- Citizens for Better Community
- Music 4 Minors II
- Washington Township Museum of Local History
- Niles Essanay Silent Film Museum
- Historic Mission San Jose
- Life Eldercare
- League of Women Voters
- BEER TICKET Sales
- Angel Aid
- Room Redux
- Tri-City Ecology Center
- Urban Forest Friends
Each of the nonprofit participants will be given one minute during one of our recognition rounds. During that time, you’ll be able to briefly tell the audience your name, mission, and who you serve. You can also invite participants to visit you at your booth to learn more. Please be brief, as we are going to hold you to that timeline!
When it’s time for each round, the group representatives can line up near the stage, and will go on in whatever order people arrive.
- Round 1: HERS Breast Cancer Foundation, Fremont Education Foundation, BRADY United Against Gun Violence, Citizens for Better Community.
- Round 2: Room Redux, LIFE ElderCare, Washington Township Museum of Local History, Niles Essanay Silent Film Museum.
- Round 3: League of Women Voters, Historic Mission San Jose, Candlelighters, SAVE.
- Round 4: Music 4 Minors II, AngelAid, Rcoz, Tri-City Ecology Center, Urban Forest Friends.
Note that the schedule is subject to change with small adjustments. We hope it’s final, although we all know how live events can have last-minute updates!
Any time there is not a speaker or performance, the DJ will be playing music.
We will have a flyer with the schedule and provide a copy for each booth.
- 10:00 am: Setup begins with City Staff installing tents, tables, and chairs
- 11:00 am: Nonprofits set up
- 11:15 am: DJ music begins
- 11:30 am: TCNPC welcome and general remarks
- 11:55 am: Nonprofit recognition, Round 1 (see above)
- 12:00 noon: Welcome from Alameda County Supervisor David Haubert
- 12:10 pm: Performance: Bay Area Panthers Dancers
- 12:15 pm: Nonprofit recognition, Round 2
- 12:20 pm: Performance: Music for Minors II
- 12:35 pm: Nonprofit recognition, Round 3
- 12:40 pm: Performance: Dream Achievers Band
- 1:00 pm: Performance: Starstruck Theatre – Les Misérables
- 1:15 pm: Nonprofit recognition, Round 4
- 1:25 pm: Performance: Music for Minors II, featuring Bella
- 1:40 pm: Performance: Ohlone Theater – RENT
- 1:50 pm: Drawing winners announced and called to mic to accept prizes
- 1:55 pm: Thanks and announcements
- 2:00 pm: Take-down and clean-up